Organizing an event, such as the International Conference on Geriatrics and Gerontology (ICGG), to discuss aging population issues requires data gathering. The entire process may take a whole year, depending on the number of people you want to host. The planning process also depends on the experience and a couple of other factors, such as resources. Thus, if you want to organize an aging population conference, here are some guidelines to take you through.
Work with a Team of Professionals
When planning for a conference, you will require a team to give you a hand. For effective teamwork, decide how your team of professionals will communicate with you regularly. In addition, come up with a checklist that has a realistic timeline. The checklist may contain some points, such as:
- Overall theme
- Target audience
- Conference structure
- Registration fee
Prepare a Good Plan and Budget
Whether your conference is funded by sponsors or not, you need to have a good budget and plan. A well-structured budget will help you determine how money is spent and earned while a plan shall guide you to look for donors. Casino sites can be the best sponsors because casino gambling in Canada is one of the common activities that people take seriously. With such sponsors, you will also lure visitors to attend your conference.
With a good team and plan, it would be high time to focus on your conference’s key details. You can engage your participants to help you decide on the best venue, means of transport, stationery, and security. Moreover, you can also manage other logistics, such as the following:
- Equipment, including Wi-Fi, flip charts, and whiteboards
The Bottom Line
Planning everything needs time and effort. You may also use good software and tools, such as MailChimp, to manage your conference. This way, you can keep in touch with invited speakers and guests to ensure that everything goes as planned.